November 17, 2021
At ABB, respecting your data privacy rights is a top priority. This notice explains why and how we collect personal
data about you, how we process such data, and what rights you have regarding your personal data.
Your Personal Data
This Candidate Privacy Notice ("Notice") applies to the ABB Group of companies, which means ABB Ltd
and each entity in which ABB Ltd, directly or indirectly, has a majority holding or owns or controls the
majority of voting rights. The ABB company where you are applying for a position (referred to as
"ABB" or "we") is responsible for the processing of your personal data and
controls how it is used, in accordance with this Notice.
This notice has been developed in accordance with the requirements of the General Data Protection Regulation (EU
Regulation 2016/679 of April 27, 2016 or the GDPR - General Data Protection Regulation) and applies to all these
companies.
In any case, in Russia, the principles for the processing of personal data described in this statement will be
applied insofar as they do not violate the requirements of Russian law, including the Federal Law "On Personal
Data" dated July 27, 2006 N 152-FZ and the Federal Law "On amending certain legislative acts of the Russian
Federation on the application of information technology in the field of health protection" dated July 29, 2017 N
242-FZ.
Among other things, ABB Group companies operating in Russia will not collect, process and transmit your personal data
without your consent, when required by law.
We have obtained your personal data via ABB’s career portal.
In some cases, we will also process your personal data indirectly from third parties, such as background check
providers, recruitment agencies through which you have applied for a job and other administration services
providers.
In some cases, we will also process personal data from publicly available sources such as employment- and business-
orientated social networking services (such as LinkedIn, Glassdoor) and career fairs.
What we need
We collect and use personal data that concerns you in connection with the recruitment process at ABB. We may collect
the following categories of personal data:
Personal details and identification data such as name, gender, date of birth; personal and business
address, personal telephone number, personal email address or other contact details, date and country of birth,
photo, citizenship.
Skill and experience details such as qualifications and certifications including current and
previous positions, education and training courses, resume/CV, education records and work achievements. In some
cases: contact details of referees and results of capability assessments and interview assessment/feedback and
any other personal information you choose to disclose to us as part of your job application;
Depending on the position, we are performing internal/external assessments, where we collect
additional data such as assessment performance data, assessment score, phone interview recordings/notes, video
interview recordings/notes.
In some countries, we further need to process data concerning your trade union membership; religion and
philosophical beliefs - (only when required by the local law or where this is
used to secure equal opportunity and treatment for all candidates and employees in ABB, in accordance with the
local law). If we run a background check on you as a part of the recruitment process, we will only process such
data in accordance with applicable law.
Data necessary for the employment contract conclusion and onboarding process of the successful candidates
only such as the applicable personal identity number (tax, citizenship, social security or
possibly other type of individual number applicable for you due to your country); data of your related persons
(name of spouse/partner, children, etc.); signature; bank account details; emergency contacts; insurance data;
driving license number; training records; clothing and shoe size where necessary.
In some countries, during the onboarding process we need to process your health data and data regarding your racial
or ethnic origin (only when required by the local law or where this is necessary to secure equal opportunity and
treatment for all candidates and employees in ABB, in accordance with the local law). Respectively, any
category of personal data mentioned above will not be processed, if such processing is prohibited
according to applicable provisions of national law.
All above mentioned types of personal data are only collected and processed, if at all, in accordance with the
applicable local laws in your country of residence. For further details of the personal data that we collect in
your country, please submit a request to privacy@abb.com.
Why we need it
The personal data we collect will be used for the following purposes:
- Your job application for the specific position within ABB or joint venture of ABB and a third party, which
we process as part of the precontractual measures fulfilment to establish employment and related
contracts (in order to take steps prior to entering into an employment contract) or on the basis of your
consent depending on the jurisdiction;
- Evaluation of your application, based on
legitimate interest of ABB or a joint venture of ABB and a
third party, is based on finding the most suitable candidate for the opened job position, therefore ABB
has to conduct assessments and interviews, which corresponds also with your interest in finding the job
that suits you best;
- Your job application for the purpose of potential future recruitment purposes within ABB or a joint venture
of ABB and a third party, on the basis of your consent.
- In case of employment contract conclusion – to undertake steps necessary to fulfill controller
obligations resulting from the employment contract and applicable legal provisions such as confirming
that you meet internal and legal requirements relevant position to the, creation and signing of the
employment contract and other employment documentation, creation of necessary accounts in our
information systems; providing you access to the ABB premises; providing mandatory notifications to
governmental authorities; provide you work uniform and personal protection equipment where necessary;
and performing an onboarding session necessary to provide you with equipment, training and information
required for the position you have been recruited.
- In case of employment contract conclusion, on your request we can also process your data as
required for performance of the contract in scope of some employment related services (e.g. relocation
services or obtaining required or visa and work permit).
- carrying out audits, reviews and compliance checks to monitor the quality recruitment process, including
compliance with ABB’s corporate policies and legal requirements including disciplinary actions as
well as responding to complaints and process related questions, on the basis of on legitimate interest
of ABB or a joint venture of ABB and a third party .
You may obtain a copy of our legitimate Interest assessment of why we process your personal data for these interests
by visiting www.abb.com/privacy. For more information regarding the
purposes above, please submit a request at privacy@abb.com.
We collect only your personal data, which we need for these purposes. The use of your personal data provided during
your job application will be limited to a need basis and shared only with the employees and third parties that
are directly involved in the recruitment processes for the specific position.
Your application may be rejected in case your profile is incomplete and/or inaccurate. Accurate personal data,
correct contact details and a complete profile is required to contact you and process your job application.
Profiling and automated processing of your data.
In case we use automated methods, you have a right to obtain human intervention or to express your point of view and
to contest the decision by submitting a data subject request at www.abb.com/privacy.
We can also use automated methods to analyse your personal data submitted on our recruitment platform and build the
profile of our candidates (profiling). The profile will be only used to assess our candidates in unified manner,
ensuring greater consistency and fairness of the recruitment process. The profiling outcome is an additional
feedback for the recruiter and does not preordain the results of the recruitment process.
After your application, irrespective of whether you have been hired or not, we may send you an email asking you to
participate in a survey related to the recruitment process. Your participation in such a survey is voluntary.
What do we do with it
We only share your personal data with other ABB affiliates or third parties as necessary for the purposes described
in the table below. Where we share your personal data with an affiliate or third party so that it transfers to
or becomes accessible from outside the European Union (“EU”) and European Economic
Area ("EEA") or outside the country where your employer is located, we always put adequate
safeguards in place to protect your personal data. Examples of these safeguards are an adequacy decision of the
European Commission or Standard Contractual Clauses. We have taken additional measures for the transfer of data
from within to outside the EU, EEA and outside the country where your employer is located to protect your
personal data. If you would like an overview of the safeguards which are in place, please submit a request at www.abb.com/privacy.
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Recipient name or category (in non-EU country)
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Recipient location
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Purpose
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Safeguards in place to protect your personal data
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ABB Ltd
(EU ABB affiliate)
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CH, Zürich
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Storing the personal data on our servers.
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This affiliate is located in Switzerland, which is considered to provide adequate
protection for personal data as per the EU Commission decision
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ABB affiliate inside Europe
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EU
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Share your application with the affiliates that are directly involved in the
recruitment process for the specific position and any future recruitment
processes based on your consent.
In case of employment contract conclusion we need to share your data with entities
responsible for creation of necessary accounts in our information systems,
maintaining servers and systems used for storing and sharing employees personal data
in scope of purposes described in this notice.
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This affiliate is located in EU, which is considered to provide adequate protection
for personal data
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ABB affiliate outside Europe
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Non-EU
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Share your application with the affiliates that are directly involved in the
recruitment process for the specific position and any future recruitment
processes based on your consent.
In case of employment contract conclusion we need to share your data with entities
responsible for creation of necessary accounts in our information systems,
maintaining servers and systems used for storing and sharing employees personal data
in scope of purposes described in this notice.
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This affiliate is within the ABB organization and the legal mechanism for the
transfer are EU Model Clauses and Binding Corporate Rules when become effective
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Third parties inside EU (including ABB business partners and joint ventures with
third parties, software providers, HR assessment providers, law firms and
governmental agencies)
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EU
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Share your application with the third parties that are directly involved in the
recruitment process for the purpose of enabling the online recruitment platform,
sourcing and assessing the candidates, issuing work permits, visas and other
legally required documents.
In case of employment contract conclusion, we need to share your data with entities
responsible for enabling you the access to ABB premises; providing mandatory
notifications to governmental authorities arranging medical examination of
prospective employees and conducting background or reference check..
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This third party is located in EU, which is considered to provide adequate protection
for personal data
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Third parties outside EU (including ABB business partners and joint ventures with
third parties, software providers, HR assessment providers, law firms and
governmental agencies)
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Non-EU
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Share your application with the third parties that are directly involved in the
recruitment process for the purpose of enabling the online recruitment platform,
sourcing and assessing the candidates, issuing work permits, visas and other
legally required documents.
In case of employment contract conclusion, we need to share your data with entities
responsible for providing you access to the ABB premises; providing mandatory
notifications to governmental authorities arranging medical examination of
prospective employees and conducting background or reference check.
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This third party is located outside EU, which is not considered to provide adequate
protection for personal data hence the legal mechanism for the transfer are EU
Model Clauses or their equivalent.
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Potential or current acquirers of ABB businesses or assets
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EU and non-EU
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For the evaluation of the business or assets in question or executing the
transformation/merger of the companies.
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Where the potential or current acquirer is located outside EU, which is not
considered to provide adequate protection for personal data, the legal mechanism
for the transfer are EU Model Clauses or their equivalent.
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If required, we will share your personal data with third parties in the country for which you have applied for the
job or with third parties in countries that are directly involved in the recruitment process for the relevant
position for which you have applied. This can be the case when you apply for a position in a country different
to the country you are based. The purpose is for the creation and organization of visa and work permit.
In case you are applying for a position outside the EU, your data will be transferred out of the EU to the country
where you are applying for the particular position. The EU Commission considers that this country does not
provide adequate safeguard for your personal data, therefore we use European model clauses to protect your
personal data.
We may use automated methods to make a decision based on your personal data. The logic used to make this decision is
based on the requirements of the job profile and if your experience and background is meeting these
requirements. The potential consequences and significance of this automated decision making are that your
application may be rejected in case your profile does not meet the minimum requirements of the job description.
In case we use automated methods, you have a right to obtain human intervention or to express your point of view
and to contest the decision by submitting a data subject request at www.abb.com/privacy.
After your application, irrespective of whether you have been hired or not, we may send you an email asking you to
participate in a survey related to the recruitment process. Your participation in such a survey is voluntary.
How long we keep it
We will only retain your personal data obtained via this process as long as our legitimate interest or your consent
remains valid. In general, although there may be limited exceptions due to local legal requirements (such as tax
or commercial law), your personal data will be processed for up to 24 months. This retention period starts with
every log-in to your account.
In case of employment contract conclusion, we will process your personal data for the duration of this contract.
Based on mandatory legislation, ABB must keep certain personal data for a minimum period of time. For example,
employment contracts, information about salary payments and reimbursements need to be kept for a minimum period
based on local corporate and tax legislation.
After the retention period, your personal information will be deleted.
For more information regarding specific retention periods that apply to your personal data, please submit a request
at privacy@abb.com.
What are your rights?
1. Your data privacy rights
Depending on the jurisdiction in which you are located and in which your personal data is processed, you may have the
following rights:
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Data protection rights
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What it means
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The right to access your data
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You are entitled to ask ABB for an overview of or to obtain a copy of the personal
data we hold about you.
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The right to have your data corrected
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You may request immediate correction of inaccurate or incomplete personal data we
hold about you.
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The right to have your data erased
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You may request that personal data be erased when it is no longer needed, where
applicable law obliges us to delete the data or the processing of it is
unlawful.
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The right to restrict data processing
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You have the right to restrict the processing of your personal data in specific
circumstances.
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The right to data portability
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You have the right to receive your personal data in a structured, machine-readable
format for your own purposes, or to request us to transfer it to a third party.
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The right to object to data processing
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You have the right to object at any time, for reasons arising from your particular
situation, to the processing of your personal data, which is based on a
legitimate interest.
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The right to withdraw consent
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Where ABB has asked for your consent to process personal data, you may withdraw your
consent at any time.
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Please note that the rights described above are not absolute, and that your request cannot always be met entirely.
For example, sometimes we cannot delete or restrict the processing of your personal data as we may have legal
obligations or contractual obligations to keep certain personal data.
Contact and further information
If you want to access your personal data, make use of any of your other rights mentioned above or if you have any
questions or concerns about how ABB processes your personal data, please contact our Group Data Protection
Officer at privacy@abb.com, or submit your complaint at www.abb.com/privacy.
Should you not be satisfied with our response or believe we are processing your personal data against the law, you
have the right to file a complaint with the Data Protection Authority in your country of residence or work, or
seek a remedy through the courts where you believe an infringement of data protection laws (and your rights) may
have taken place.
Updates to this document
This Privacy Notice may be updated from time to time as a result of required developments. In case of such updates,
we will undertake necessary actions to inform you about them depending on the importance of changes done. If and
where required by applicable laws we will also ask for your consent to any material Privacy Notice changes
describing our up-to-date practices.
Please check the “date of publication” to see when this Privacy Notice was updated.
Join our recruitment mailing list
We would like to use your email address to inform you about open positions at ABB, specified to the country and area
you are interested in. You may unsubscribe at any time by clicking the “unsubscribe” link in any
future communications or by completing the form at www.abb.com/privacy.
Further information
By submitting your application, you confirm that your personal data therein is accurate and up-to-date. Further, you
confirm that you have read and understood this privacy notice and you are aware that by submitting your
application you consent for us to process your personal data to review and assess your application (in the event
we rely on a consent) or to do the same in order to take steps to prepare your employment contract.